Employment Verification


 It is employment verification time - the time of year to update and submit your Certified Nurse Aides, Medication Aides and Home Health Aides to Health Occupations Credentialing in order for them to stay active on the Kansas Nurse Aide Registry.

In order to comply with Federal Regulation 42 C.F.R. 483.156(b)(3), Health Occupations Credentialing is required to determine whether certified nurse aides, home health aides and medication aides have had a lapse of employment of more than 24 consecutive months. Nursing facilities, long-term care units in hospitals, intermediate personal care homes, assisted living facilities, residential health care facilities and home health agencies must provide employment verification for each certified nurse aide, home health aide, and medication aide employed for at least eight hours during the 12 month period from January 1, through December 31, 2013.

On January 1, 2014, the annual employment verification reporting period will begin. Employers will again be able to submit the annual employment verification information online via the Kansas Nurse Aide Registry.

To access the employment verification web page, go to www.ksnurseaidregistry.org and select the HEALTH FACILITY ACCESS button. Enter your facility ID number (a letter followed by six numbers) and press enter or click on the SUBMIT button. Select the EMPLOYMENT LIST button. The list of employees associated with your facility will be displayed. You will need to click on the Yes or No button for each employee, depending on whether or not the employee worked for you anytime for at least eight hours in 2013, or is currently working for you.

To add an employee to the list, click on the ADD EMPLOYEE button at the bottom of the page. Enter the employee¿s identifying information and click on SEARCH. If the individual¿s certification is current, their name and certification type will appear. Click on the ADD button to add them to your list.
You w ill not need to do anything to remove an individual who did not work a minimum of eight hours at your facility; simply make sure the no button is selected. After the UPDATE EMPLOYEES button is selected, those individuals that have the No button selected will be removed from your list within 24 hours.

Once you have all of the individuals who worked a minimum of eight hours in 2013 listed and marked Yes, click on the UPDATE EMPLOYEE button at the bottom of the page. The certification information on those individuals submitted will be updated and available within 24 hours. PLEASE NOTE: ONCE YOU HAVE CLICKED ON UPDATE EMPLOYEES BUTTON YOU SHOULD SEE A NOTE IN RED; THIS UPDATE HAS SUCCESSFULLY BEEN COMPLETED. If you do not see this important message, it did not update your employees. Check for messages on your list. If you have a person on your list that has been Prohibited, the update will not work. Remove the Prohibited Person and try again.

The deadline for submitting the employment verification information online is March 31, 2014. After that date, the ability to submit annual employment verification information online will no longer be available for the remainder of the calendar year.

If you have any question please contact LaTikka Moore at LaTikka.Moore@kdads.ks.gov or 785-296-6877.